Open Mental Health - HR Administrator - Volunteer

Volunteer Role Information 

Role: HR Administrator 

Project: Core 

Supervisor: HR Manager 

Location: Working from Mind Offices – Base to be arranged 

Hours required: As available 

Main Purpose of role: Assist with HR service provision in Mind in Somerset 

Key Tasks: 

• Managing & processing all Volunteer documentation/records within HR System 
• Onboarding volunteers including conducting reference checking, DBS (Disclosure and Barring Service) checking, proof of eligibility documentation and generating the volunteer agreement. 
• Responding to enquiries through various communication channels and ensure that all administrative tasks are completed in a timely manner, managing the recruitment volunteer inbox 
• ID Badge production for joiners and job changes 
• Support with ad-hoc project-based work 
• Maintaining and Auditing BreatheHR to ensure that files are up to date and legally complaint 
• To always maintain confidentiality, in accordance with GDPR 

Person Specification 

Essential: Demonstrable IT knowledge/experience using Microsoft Packages 

Understanding of the need for good record keeping and GDPR 

Ability to use HRMS and Indeed 

Willingness to learn (including independently) to extend their knowledge 

Desirable: Studying for a CIPD qualification 

Equal Opportunities:  

Mind in Somerset is fully committed to the principle of equal opportunities in employment and opposes all forms of unlawful or unfair discrimination, direct or indirect. All employees and volunteers are expected to promote and work fully in line with the company’s Equal Opportunities Policy. Mind in Somerset is a Disability Confident employer and welcomes applications from disabled people. If disabled applicants meet the minimum criteria for the job, they can request and will be offered a guaranteed interview.

Criminal Record and Right to Work Check: 

Due to the safeguarding nature of our work, the successful candidate will complete a disclosure and barring check (DBS) prior to starting with us. A criminal record will not automatically mean withdrawal of an offer, however, to safeguard our staff, volunteers and clients, further discussion or investigation may be required so that an informed decision can be made as to your suitability to work with vulnerable people to ensure that we are not putting service users at risk. The successful candidate will also need to prove their right to work in the UK.