Minutes Secretary Volunteer

Somerset Bus Partnership is seeking a reliable and well-organised individual to support our monthly Management Meetings by taking minutes and keeping track of action points.

This is a key volunteer role that ensures we operate efficiently and remain focused on our mission to improve bus services across Somerset.

🔍 About Us

The Somerset Bus Partnership is run entirely by volunteers. We have 11 bus user groups, 150 bus champions in Somerset.

📝Key Responsibilities

• Attend monthly Management Meetings (usually via Zoom/Teams, with quarterly in-person meetings)
• Accurately record and write up meeting minutes
• Maintain and update an action log, following up as needed
• Arrange and schedule future meeting dates
• Prepare and circulate agendas and papers ahead of meetings
• Handle related ad hoc correspondence

💬 Skills & Qualities We’re Looking For

• Organised and detail-oriented
• Confident with email and basic document formats (Word, PDF, etc.)
• Comfortable using online meeting platforms (Zoom/Teams)
• Able to work independently
• An interest in buses or public transport in Somerset

📍 Location

Flexible – mostly remote (working from home), with quarterly face-to-face meetings held at key locations across Somerset.

It would also be helpful if you could attend one of our bus stalls to gain insight into the advocacy work we do.

🕒Time Commitment

• Approx. 4 hours per month
• Includes a monthly 2-hour evening meeting (via Zoom/Teams)
• Additional time to write up minutes (AI-generated draft minutes can be provided to edit), and update the action log as needed

🎁Benefits to You

• Be a valued part of the Somerset Bus Partnership
• Opportunity to meet new people
• Develop communication, teamwork, and organisational skills
• Build your CV and gain experience in a voluntary leadership-support role
• Make a real difference to people’s lives by supporting accessible and reliable public transport

📚 Training and Support

• Informal training provided
• Templates for meeting minutes and the action log will be shared
• Ongoing support from the Management Team

💡 Ready to Get Involved?

This is a fantastic opportunity to get involved in local transport advocacy and help ensure the voice of bus users in Somerset is heard.

If you're interested, please contact us!