Trustee

Being part of ITMP as a director offers an opportunity to support the development and sustainment of our charity and to really make a difference to young people and communities. Members of the Board of Trustees will ensure the strategic oversight of the charity’s finances and to support appropriate decisions and good governance of the organisation.

The trustee board comprises of:

• the chair
• the treasurer
• &, up to five appointed trustees (with a minimum of 3 which can comprise of the chair and
• treasurer)
• The trustee board appoints a vice chair from among the trustees.

The board of trustees collectively needs skills in the following areas in order to be effective and robust and enable the charity to thrive and develop. These skills are:

• financial management
• fundraising, income generation and enterprise
• public relations
• legal affairs, policy and procedure
• national and local voluntary, community and social sector/s
• marketing, digital strategy, and social media
• human resources and volunteer management
• partnerships, networking and community development
• social investment and impact

Main responsibilities of all Trustees are:

• To set and maintain the charities vision, mission and values.
• To promote ITMP and act in the best interests of the charity, its’ staff, beneficiaries and future beneficiaries at all times. Promoting and developing the charity in order for it to grow and maintain its relevance to society, in line with its marketing strategy.
• To ensure that ITMP complies at all times with its governing document, charity law, company law and any other relevant legislation or regulations.
• To ensure that ITMP pursues its objects as defined in its governing document.
• To maintain proper financial control and ensure that ITMP applies its resources
• exclusively in pursuance of its objectives.
• To develop strategy and provide strategic leadership, setting overall policy, defining goals and setting targets and evaluating performance against agreed targets.
• To support the operational management of the organisation alongside management team.
• Interviewing, appointing and monitoring the work and activities of the paid staff and volunteers.
• To draw up and monitor the implementation of internal policies, which must include equality and diversity as well as health and safety policies and grievance and disciplinary procedures and finance.
• To ensure that risk assessments for all aspects of the business are carried out.
• To maintain effective and efficient administration of the charity including funding,
• insurance and premises.
• Ensuring the charity keeps proper accounts, reviewing the charity’s financial performance, and effectiveness of the financial controls in place. Working alongside the charity’s independent examiner and approving accounts.
• Trustees may occasionally be required to interface with others linked to our mission and objectives including; with young people aged 10-25 years; vulnerable adults; elected members, and members of the public. Trustees may also be required to liaise with; appropriate statutory and voluntary organisations.

Additional duties:

In addition to the above statutory duties, each Trustee should use any specific skills, knowledge or experience they have to help the Board. These may involve scrutinising Board and committee papers, leading discussions, focusing on key issues, providing advice and guidance on new initiatives and other issues in which the trustee may have special expertise.

Safeguarding:

All Trustees should ensure that they are aware of their safeguarding responsibilities and take responsibility for promoting and safeguarding the welfare of children, young people and adults.

Time Commitment & Obligations:

The Board meets four times per year, plus extraordinary meetings as required to include financial review, policy and safeguarding as examples. Trustees are also expected to attend our AGM and community reception event.

In addition to these trustees may be asked to attend occasional public or private events, e.g. supporter/fundraising events, strategic planning days and public profile events.

Regular and consistent attendance is essential and appropriate reading and research undertaken before each meeting. For the legal obligations please see the government essential guide for trustees which is circulated with this pack.

Background Check and Code of Conduct:

Trustees are required to undertake a DBS check prior to appointment in line with our policy framework. Trustees must agree to abide by the ITMP Policy Framework and associated guidance. Trustees must sign and operate within the board Code Of Conduct, and to declare as appropriate their business interest/s when required.