Purple Field Productions (PFP) is a UK registered charity working together with people in Africa and Asia in order to make and distribute educational films in local languages. We produce everything...
Trustee/Director of Administration
This post presents a worthwhile and exciting opportunity to direct an innovative organisation through a period of change and development. In addition to holding specific responsibility for administration, the Director of Administration will be a member of the Board of Trustees.The DOA will be responsible for the efficient and effective running of the UK office in Ilminster, including supervision of one part-time employee. They will also have a particular responsibility to support the role of Chair. Main duties/responsibilities: · Efficient and effective running of the Ilminster office, including office lease, keyholder, furnishings and equipment, IT and supplies, managing core budget · Recruitment and line management of UK paid staff (currently one 9 hour administrator post – job description available) · Supporting the Chair in ensuring the effective operation of the Charity · Acting as a second signatory for banking (including online payments) · Managing petty cash (occasional) · Office and overseas insurance (annual) · Maintenance and development of policies and procedures (except financial) · Ensuring compliance with GDPR · Taking minutes at meetings, including Trustee Board meetings This post presents a worthwhile and exciting opportunity to direct an innovative organisation through a period of change and development. Board Meetings are held five times a year (including the AGM). In addition there are approximately four management meetings plus ad hoc strategy days etc. Trustees are also asked to take part in discussions via email and study papers etc. If you allow approximately 15 hours a month on average, in addition to time allowed for attendance at the Board Meetings this should be sufficient in order to carry out your trustee/director responsibilities. Our administrator always appreciates practical help in the office such as banking, mailings, etc and this is a good way to manage the office and be part of the hub of the organisation. Be prepared for a hands-on as well as a strategic role. We seek a DOA who can commit to being in Ilminster for a few hours at least twice in most months.